![]() It’s useful for companies and startups looking to pay their employees at an hourly rate.ĭownload the Google Sheets Daily Time Card Template Here 2. An employee can record their clock in and out time into the timecard every half an hour. You can use this simple timecard template to track the work hours of multiple employees. In this section, we’ll explore the different types of free time card templates you can use for your team. The data collected can be utilized for payroll purposes, calculating billable hours, project accounting, and many more. Today, each time card usually contains the following information: Traditionally, a time card was a sheet of paper with data arranged in a tabular format. 4 types of Google Sheets time card templatesĪ time card is used with a time clock to record an employee’s clock-in and clock-out time. An Alternative to Google Sheet Time Card: Time Doctor.5 Disadvantages of Using Google Sheets for Timekeeping.5 Advantages of Using Google Sheets for Timekeeping.4 Types of Google Sheets Time Card Templates.(Click on a link below to jump to a specific section) We’ll also explore a better way to track employee hours accurately. In this article, we’ll share four downloadable templates and discuss the benefits and drawbacks of using Google Sheet time card templates. With a Google Sheets time card template, you can keep track of what tasks an employee works on in a given period and the time taken for each task. It helps you analyze employee productivity and even pay your hourly employees accordingly.Īnd one way to track employee time is to use a spreadsheet tool like Google Sheets. We offer multiple options for employee time management.Tracking employee work hours is an integral part of most businesses. This will also allow you to sort out any timekeeping-related differences with the employee ahead of time.Īutomated timekeeping systems can save you a lot of administration hours and help eliminate errors. When you make time sheet changes, inform affected employees promptly so they will know what to expect on payday. In this scenario, the employer escaped paying overtime by tricking its payroll system into paying overtime at the regular rate of pay instead of at time and a half. Abdul Jamil Khokhar and BMY Foods Inc.Here, the employer evaded paying overtime by editing the employee’s time sheets to reflect fewer hours than the employee worked. Often, these proceedings stem from the employer’s refusal to pay the employee for overtime hours worked.īelow are two real-life examples in which the employers were found liable: Multiple investigations have resulted in employers facing harsh legal consequences - including jail time - for falsifying time records. For example, the employer can be required to pay back wages, civil and criminal penalties, and attorney costs. According to the Society for Human Resource Management, this is true even if the employee agrees to the change.Įmployers - along with managers and supervisors who approve time records on behalf of the employer - can be held liable for falsifying time sheets or refusing to pay employees for all hours worked. This means you cannot change employees’ time sheet to reflect fewer hours than they worked or to escape paying overtime. Both you and the employee should sign and retain a copy of the modified paper time sheet.Īlways remember that it’s illegal to falsify employees’ time sheets. However, manual time sheets do not provide that luxury, so make sure you initial any changes you make. With a manual system, the employee should write (on the paper time sheet) the hours taken and submit the time sheet to you for approval.Īutomated timekeeping systems usually keep a record of the changes, including who made them. With an automated timekeeping system, you’ll need to enter the type of time off taken and applicable hours to be paid. The employee took paid or unpaid time off.You may check with the employee to confirm the missing data but remember, you’re ultimately responsible for accurately tracking and recording the employee’s time. ![]() You can fill in the missing punches, but you’ll need to ensure your entries are correct. The employee forgot to clock in or out.Below are some instances of when the change is acceptable: However, it’s very important that you make time sheet changes only when warranted. The employer can designate managers or supervisors to track employees’ hours and make time sheet changes - provided the adjustments reflect the correct hours worked. Are you allowed to make the change?Īs noted above, the employer is ultimately liable for keeping accurate timekeeping records. However, there may be times when your employees’ time sheets need to be adjusted. As a result, you developed a timekeeping system. The Fair Labor Standards Act requires that you keep accurate records of nonexempt employees’ hours worked.
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